For WordPress users in the healthcare or wellness sectors, creating HIPAA compliant forms is crucial for managing sensitive patient data effectively. This comprehensive guide will lead you through setting up Forminator , a versatile HIPAA compliant form builder, and upgrading to Secure Forms Pro for enhanced security, compliance, and protection of patient data. By following these steps, you’ll be equipped to create flexible and secure online forms, including patient intake forms, consent forms, and more.
Part 1: Installing Forminator Pro and Importing Templates for HIPAA Compliant Online Forms
Forminator Pro is a robust HIPAA compliant form builder, enabling healthcare providers and covered entities to create secure, responsive forms for various purposes, from patient intake forms to consent forms. It offers pre-designed cloud templates and conditional logic forms that streamline the data collection form submission process and ensure accurate, secure data submission, making it an ideal choice for healthcare organizations.
Video Tutorial
Explore our latest tutorial that dives into installing Installing Forminator Pro. This guide provides step-by-step instructions to help you understand and implement these techniques with ease.
Step 1: Install the WPMU Dev Plugin
To access Forminator Pro and start building HIPAA-compliant forms, you’ll first need to install the WPMU Dev plugin.
Log in to WPMU Dev: Visit the WPMU Dev website, log into your account, and access your dashboard.
Download the Plugin: Download the latest version of the WPMU Dev plugin, which includes Forminator Pro.
Upload the Plugin to WordPress:
In your WordPress dashboard, navigate to Plugins > Add New.
Upload the WPMU Dev plugin file, click Install Now, and then Activate.
Activate Forminator Pro: Once the plugin is installed, find Forminator Pro in your list of plugins and activate it to begin creating HIPAA-compliant online forms.
Part 2: Upgrading to Secure Forms Pro for Full HIPAA Compliance and Data Security
For the healthcare industry and organizations collecting sensitive patient data, upgrading to Secure Forms Pro ensures the highest standards of data protection, including HIPAA regulations compliance. This upgrade is essential for securely managing patient intake processes, medical records, consent forms, and other online forms containing electronic protected health information.
Video Tutorial
Explore our latest tutorial that dives into installing Secure Forms Pro for Full HIPAA Compliance and Data Security. This guide provides step-by-step instructions to help you understand and implement these techniques to create forms, with ease.
Step 1: Purchase the Secure Forms Pro Plan
To start using Secure Forms Pro, you’ll need to purchase the Pro plan, which includes HIPAA compliant security features.
Go to the Secure Forms Page: Visit the Secure Forms page.
Select the Secure Forms Pro Plan: Choose the Pro plan that fits your organization’s needs.
Note: If you’d like to test the platform, there’s a free version allowing the creation of one secure form. However, for HIPAA compliance, the Pro plan is essential for securing multiple forms and handling extensive patient data.
Complete the Purchase: After selecting the plan, follow the steps to complete your purchase.
Step 2: Install and Configure Secure Forms Pro for HIPAA Compliance
After purchasing Secure Forms Pro, follow these steps to install digital forms, and configure it, ensuring HIPAA-compliant handling of sensitive patient data.
Prepare for Installation
Check Your Purchase Confirmation Email: After purchasing the Secure Forms Pro plan from https://clikitnow.com/secure-forms/, locate the confirmation email. This email contains essential download links and your license key.
Download the Plugin:
If you’re using Safari, ensure it won’t automatically unzip the downloaded files. Follow the email instructions to disable Safari’s auto-extraction setting, which keeps your file in a zipped format for upload.
Download the Secure Forms Pro Plugin using the provided link in the confirmation email. Save the ZIP file in an accessible location.
Upload and Activate Secure Forms Pro in WordPress
Log into Your WordPress Dashboard: Go to Plugins > Add New and click Upload Plugin at the top.
Upload and Install: Select the downloaded Secure Forms Pro ZIP file, click Install Now, and once installed, click Activate Plugin.
Note: Ensure that Forminator Pro is installed and active as Secure Forms Pro functions as an add-on to Forminator, not as a standalone plugin.
Enter Your License Key
Locate the License Key in your confirmation email.
Go to Secure Forms Settings in your WordPress dashboard.
Paste the License Key into the designated License field and activate it. You’re now a Pro user, with access to advanced HIPAA-compliant features.
Secure Forms Setup and Form Selection
Access Secure Forms Settings again, and navigate to Select Forms.
Choose Forms to Secure: Select the forms you’d like to encrypt and protect with HIPAA compliant features. With Secure Forms Pro, you can secure unlimited forms, whether it’s patient intake, consent, or other data-collection forms
Testing and Reviewing Secure Form Submissions
Test Your Form: Submit sample information through the form to verify that data submission is secure.
Review Encrypted Data: In the Secure Forms Dashboard, you can view encrypted submissions stored securely on AWS RDS servers, providing an end-to-end secure environment for electronic protected health information (ePHI).
HIPAA Audit Logging: Each time data is accessed, Secure Forms records it for audit purposes. This includes form ID, user details, access time, and IP
address, which are vital for HIPAA compliance.
Important: For added security, form submissions don’t appear in the standard Forminator submission list. Instead, Secure Forms Pro exclusively manages and protects all HIPAA compliant form data, ensuring robust compliance and security.
Why Forminator and Secure Forms Are Ideal for HIPAA Compliance
Combining Forminator Pro with Secure Forms Pro enables healthcare providers health insurance companies and organizations to create HIPAA compliant forms that are both flexible and secure. Whether you need a robust intake form for new patients or a detailed medical history form, these tools streamline the data collection process while ensuring that protected health information remains private and secure.
Responsive Forms: Forms are optimized for various devices, making it easy for patients to complete forms on mobile devices, tablets, or desktops.
Intelligent Forms with Conditional Logic: Build forms that adapt to patient responses, improving data accuracy and patient experience.
Multiple Form Types: Create unlimited forms to meet all your intake, consent, and data collection needs.
Secure Method of Submission: Each form is configured to submit forms securely, reducing the risk of compromised patient data.
Microsoft’s Multi-Factor Authentication: For added security, integrate multi-factor authentication to protect access to sensitive data.
User-Friendly Interface: The form builder allows you to create, edit, and complete forms easily, saving time for both staff and patients.
Customizable Options: With flexible file formats, including Word documents, you can customize forms for your specific needs.
Integration with Other Systems: Easily connect forms with other systems to streamline the intake processes, manage patient medical records, and enhance workflow efficiency.
Key Features for Healthcare Providers:
HIPAA Compliance: Adheres to HIPAA regulations to secure patient health information.
Secure Form Builder: Create HIPAA compliant, online HIPAA forms for collecting patient data.
Electronic Protected Health Information (ePHI): Protect patient data across multiple locations with secure data entry, collection, and storage options.
Conclusion
With these tools, you’re empowered to create complete, effective HIPAA compliant forms, compromise patient data, build a secure data collection process, and provide a seamless intake experience for patients. Transform your workflow by transitioning from paper forms to a secure, digital process for managing patient health information—making your healthcare organization more efficient, compliant, and patient-centered.
Secure Forms
Keep your customers’ trust intact by securely handling sensitive information, ensuring compliance with HIPAA regulations, and freeing up your time to focus on growing your business.
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